Final preparations

presentation-1559937_960_720You know, I do have some nightmares every now and then but, surprisingly, none of them has concerned my upcoming presentation at the IH Brno conference. Not yet.

I’d say that I haven’t had the opportunity to feel worried about my first performance in front of a real audience because I started planning my workshop very early on. I actually started putting the presentation together right after I was offered the opportunity to give a talk, which was nearly three months ago.

Early in December, I started working on a Word document where I’ve been outlining the content of the talk. It’s now turned into a nice 10-page document containing a detailed summary of all the activities, which I’d later like to share with the participants of the conference through Edmodo.

So far so good. I’m quite confident about the content and the value of the workshop. The thing I’m a little worried about is the way I’ll present it. Unfortunately, I can’t have a proper rehearsal of my talk so I can only hope everything will go according to schedule. This is not a regular class or something and it’s my very first performance so I can only roughly estimate how much I’ll manage to squeeze in the given amount of time. One thing is certain; I’ll be as nervous as a cat. I might even be paralyzed or run away from the room. Who knows?

Anyway, a couple of days ago I turned the above-mentioned document into a PowerPoint presentation, which I’ve now uploaded on my Google disc so that it’s in a safe place and accessible when I need it. Honestly, I’m not a big fan of PowerPoint presentations but I came to a conclusion that it’ll be useful under the given circumstances. I believe the participants will find it easier to navigate through my talk if they see the bullet points displayed on the screen. I normally use the board but I don’t think I’ll have time (and the nerve) to jot things down if I want to talk to the audience and monitor the activities they’ll be engaged in. In addition, I’m afraid I wouldn’t be able to keep the board well-arranged and uncluttered. Finally, it’ll be a useful crutch for me as well; it’ll help me remember the main ideas I’ve planned to say.

presentation-36911_960_720As far as the PowerPoint presentation is concerned, I think it’s quite clear and concise. These are some of the basic rules I tried to stick to when making it:

1) Follow the 5/5/5 rule

Some experts suggest using the 5/5/5 rule: no more than five words per line of text, five lines of text per slide, or five text-heavy slides in a row. I think it’s fair enough and I had no problem abiding by this rule.

2) Don’t forget your audience

I think I know my audience quite well as I’ve been a regular conference attendee for some time now so I think I was able to tailor my presentation to their tastes and expectations. I’m well aware of the fact that everything needs to be clear and concise and, ideally, the ideas should be applicable to the audience’s teaching context.

3) Choose readable colors and fonts

I think my text is easy to read as I really didn’t play with fonts or colors. It’s all mostly black and with IH Brno theme, which I was recommended to use.

4) Don’t overload your presentation with animations

Apart from a couple of charts and diagrams, which are essential to my presentation, there are no animations or special effects whatsoever. Although I was tempted to use some of the exciting slide transitions, I finally avoided them as I knew that they can be irritating rather than useful.

5) Don’t read your presentation straight from the slides

I only included the main ideas, keywords, and talking points in my slide show text. I have printed out the presentation so that I don’t have to stare at the computer screen all the time. Plus I can take down some notes and questions beforehand as well as during the presentation if necessary. Also, if technology fails, I’ll have something tangible at my disposal. Finally, when you print stuff out, you can spot and fix mistakes or any discrepancies before you display them to your audience.

Well, wish me luck.


About Hana Tichá

I'm an EFL teacher based in the Czech Republic. I've been teaching English to learners of all ages for almost 25 years and I still love my job. You can find out more about my passion here on my blog.
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12 Responses to Final preparations

  1. Tesal Koksi Sangma says:

    You’ll do well, Hana. Good luck! Let us know how it goes 😊

    Liked by 2 people

  2. Zhenya says:

    Hana, thank you for sharing: I found your tip # 1 as a great reminder (in fact my latest slide deck has a couple of slides that do not follow this rule). You sound very prepared. I really hope you enjoy the presentation (have no doubt that the audience will). What I like about IH Conferences is the open-minded curious teachers, and presenters like you make them attractive and worth attending. Good luck, and hope to read how it goes! 🙂

    Liked by 1 person

  3. Sandy Millin says:

    I think you’ll be absolutely fine and I’m really looking forward to watching the results of this 🙂
    As a tip, I find that one activity lasts about 10 minutes in a workshop, and I normally have about one slide per 5 minutes other than that. Hope that helps!
    Good luck and see you on Saturday 🙂

    Liked by 1 person

  4. Marc says:

    You’ll be great. I wish I could watch. Best of luck!

    Liked by 1 person

  5. ven_vve says:

    Good luck! I’m sure you’ll do well. You may want to have a bottle of water you can easily reach for, just in case. I haven’t done a workshop with strict timing yet – just talks – so I realize this may be trickier for you, but I’d try doing a rehearsal to an empty room. At least those parts where you’re going to be talking. I usually realize I’m taking up too much time when I do this. 🙂 But I guess if you’re presenting activities, if you do realize you’re running out of time, you can leave out the last activity or two. It’s not ideal, but you said you’ll be sharing them with the audience later, so the prep time won’t be wasted.

    Liked by 1 person

  6. ljiljana havran says:

    I hope you enjoy the conference, Hana. Best of luck! 🙂

    Liked by 1 person

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